For maintenance requests or other property issues, please call our property manager,
Jim Curley Properties by phone at 646-8899, or by e-mail
Home Newsletters Documents Contact
Present: Fran Oroson, Gary Petersen, Joey Supak, and Jim Curley. Amy Watson was ill and Darlene Collins was out of town
Date: October 16th, 2008
Location: Deerfield Clubhouse @ 6:30 pm
Gary Petersen called the meeting to order.
The monthly budget was presented by JCP and reviewed by the board members.
As of September 30, 2008 our balance sheet was:
Current Assets
Cash - operating $19,774.42
Cash in reserve $21,302.49
Insurance claims $2,498.37
Assessments received $9,559.85
TOTAL ASSETS $53,135.13
Long-term Liabilities
Escrow streets $5,250
Escrow roofs $31,500
TOTAL LONG-TERM LIABILITIES $36,750
Capital
Beginning Balance Equity ($2,200.16)
Retained Earnings-close $14,309.86
New Income $4,275.43
TOTAL CAPITAL $16,385.13
***The Association has ten unit owners who are delinquent on their Association Fees totaling $9770.10. Some of this amount is from units in foreclosure. ***
Maintenance Reports and Requests: Unit 135 has requested that the shutters need repainting. They also wish to expand their deck, using composite materials. The shutter painting will be reviewed by JCP. The homeowner will have to provide diagrams and color schemes to be approved by the Board; this will keep the color scheme of all units in uniform with the community.
Unit 136 has requested a privacy fence be built using composite materials. The homeowner will have to provide diagrams and color schemes to be approved by The Board.
Parking has continued to be a problem close to the area around the last building of Phase 3. The vehicles referenced and observed in this area, are not located on our property. Gary Peterson has contacted the Nashboro Village Homeowners Association Manager and they will address the issue. He will also follow up on the issue when required.
Replacement Landscaping: JCP submitted a bid for review from Weatherly Lawn Care. This includes removal and replacement of several dead trees and shrubs through out the property. The bid includes removal of 22 dead trees and 14 dead bushes.
Of the 22 trees it was suggested by the JCP, Weatherly and The Board, that only 16 of the trees be replaced, due to crowding, placement and previous extreme weather conditions. The 14 bushes will all be replaced. Fran Oroson made a motion to accept the bid. It was seconded by Joey Supak and approved by vote.
Unit 143 needs to be examined regarding the rear deck, which holds a large hot tub. JCP will make a site evaluation. When the homeowner requested permission to put a hot tub on the deck, the Board required drawings and letters from the contractor with a structural engineering diagram showing the deck could support the weight of the hot tub. Fran Oroson said it appeared to her, that the deck was sagging. If it is, this could cause damage to the condo and the homeowner would be responsible for all repairs as stated in the approval letter given to the homeowner at the time of the Board's approval.
Unit 111: It was suggested that the landscaping appeared un-kept and over grown. This landscaping addition was approved by The Board and placed in this yard to help hide the utility wall in front of their unit. This utility wall was to be placed between the buildings upon construction and was not. This unsightly wall is less than 20 feet from the unit’s front door. The Board Members agree this landscaping improved the look of the unit and did not agree with the complaint.
Unit 100 Erosion: The erosion issue behind unit 100 has not been repaired and still being researched. JCP has some additional repair vendors that he would like to examine this issue, thus giving us the best scenario regarding repair possibilities… Re: Concrete, Brick, Wood. Etc… The homeowner agreed that the current bids received are too expensive.
Audit Proposals: Two companies have submitted Audit Proposals. They gave us approximate bids, which are on file at JCP. One bid is from Buchanan and Associates ranging from $3,000.00 to $4,000.00. The next is from Maggart and Associates ranging from $5,000.00 to $7,500.00.
Lawncare Proposals: Four companies have submitted bids they are all on file at JCP and have been itemized by action and associated cost, i.e.… Mulching, mowing, pruning etc… and they are as follows:
Nashville Grass & Landscape, annual cost $54,936.00 / $4,578.00 per month.
Enviro-Scapes Inc., annual cost $29,350.00 / $2,445.83 per month.
Weatherly Lawn Care, annual cost $33,000.00 / $2,750.00 per month.
Viking Landscaping, annual costs $ 61,299.26 / $5,108.33 per month.
Joey Supak made the motion to accept the Enviro-Scapes bid. Fran Oroson seconded it. And approved by vote.
Additional Items & Comments:
A number of Homeowners with pets are still not cleaning up after their pets. Letters have been sent, pet owners have been approached. Some pet owners are just inconsiderate and any suggestions on how to handle this problem will be greatly appreciated.
It was also mentioned that all residents have to make an effort, if possible, to water their landscaping during severe drought periods. We have been experiencing an unusually dry period for the past 3 years here in middle Tennessee. If the homeowners can be aware and help it will benefit the entire community.
Fran Oroson has resigned as Secretary and made a motion to ask Amy Watson to assume the duties of Secretary. This motion has been deferred until the November Meeting since Ms. Watson was absent due to illness.
It was decided that the Annual Picnic would be canceled due to a lack of interest and participation from the community with in the past 2 years.
Fran Oroson was elected to the nominating committee. She is requesting 2 residents from the community to recommend and assist her in suggesting possible candidates.
The next Board Meeting will be November 20th, 2008 at the Deerfield Clubhouse unless otherwise notified. Joey Supak is the contract person on the Board to schedule the place for the meeting.
The meeting was adjourned.
Respectfully submitted, Joey Supak
