President, Bob Wolfgang called the meeting to order with Gary Gentry, Gary Petersen, Fran Oroson and Jim Curley in attendance.
Minutes of the October meeting were approved.
Minutes of the October meeting were approved.
Monthly financials were approved. We have had some extra ordinary expenses this year, repairing an outside wall, portion of roofing needed replaced, and installing a garage door (this is reimbursable as the unit owner is responsible for this cost), thus, we have depleted a large portion of our reserves. Even so, the Board elected not to increase the Association Fees for 2010 at this time, reserving the right to re-evaluate the necessity at a later date.
Leaf removal and gutter cleaning has been completed. Any additional need for these services will be looked at when made aware for the need.
Parking continues to be a problem and Jim Curley Properties will be sending out a letter to all homeowners and renters addressing this problem. The Board has received so many complaints that something has to be done. Fran Oroson made the following motion, Gary Petersen seconded the motion it was passed unanimously: Twelve spaces throughout the community will be designated as “Reserved” parking. These spaces will be rented spaces at a cost of $50 per month with a year’s lease for the designated space. Each rented space will have a Reserved sign with the unit number printed on it; anyone other than the person renting the space parking in the designed space will be towed. Rented spaces will be assigned on a first come first serve basis. Any one unit can only rent one space.
The Board also decided that cars parked in the Visitor Only Spaces illegally will be towed. The CCRs state that homeowners with a one car garage have two parking spaces, one in the garage and one on the pad. Homeowners with a two car garage have four parking spaces, two in the garage and two on the pad.
Delinquencies continue to be an issue, and since the economy continues to be tight the Board decided it might help if giving homeowners some extra time to pay their monthly association fees and not charging a monthly late fee would help. Gary Petersen made the motion, Gary Gentry seconded the motion and it was unanimously passed: Effective January 1, 2010, the $25 per month delinquency fee will be done away with. Instead Administration Fees will be levied on a quarterly basis as follows: Association Fees three month in arrears will have an Administration Fee of $75 levied against them; six months in arrears will have an Administration Fee of $150 levied against them. If the Association Fees are paid in full prior to the Administration Fee being levied, no extra fee will be allocated.
A replacement tree at Unit 100 will be planted at the appropriate time. The landscapers will be notified.
Jim Curley Properties will be sending a letter to all homeowners and renters regarding the above parking situation as well as addressing the garbage cans being left in front of the units all week. According to the CCRs garbage cans are not to be seen from the street, this is an unsightly representation to our community. There will be a daily fine assessed against offenders. It was decided by the Board that all the letters and warnings issued to offenders is not working, so perhaps a $25 per day fine will get the message across.
Jamie Rothberg from Fridrick, Pinson & Rothberg Insurance Agency was present to discuss the insurance policy covering The Greens. This is a specialty condo coverage sold in 29 states. The Association Fees pay for this coverage. We have a three year policy with a rate guarantee, meaning our premiums will not go up for three years. Our policy has a $2,500 deductible. Homeowners who would like to have a copy of the Insurance Certificate can get one at no cost by going on line at: www.FPRinsurance.com. Any specific insurance questions should be sent to the Board at nashborogreens@yahoo.com, and they will be directed to Fridrick, Pinson & Rothberg Insurance Agency.
The policy we have covers the building as it was when first constructed. As an example, should a unit(s) be destroyed by fire, it would be rebuilt as it was when first constructed. If the unit floors were covered with carpeting, the insurance would cover the cost of replacing carpeting on the floor. However, if hardwood floors were installed to replace the original carpeting, the insurance coverage would only cover the cost of the carpeting. Any additions and/or up-grades made to the unit would not be covered. Should a covered event happen in our community and the unit(s) is rebuilt, and codes have changed since the original construction, the insurance company will rebuild the unit to meet the new codes requirements.
The coverage written by Fridrick, Pinson & Rothberg does not cover construction issues. When the original owners purchased their unit they were given a 10-year construction warranty. Since the contractor (Westminister) has gone out of business and left the State, the warranty policy we were given is null and void.
The master insurance policy does not cover repairs to HVAC systems, hot water tanks, plumbing, or any other normal maintenance issues, nor does the Homeowners Association. Therefore, it is important that individual homeowners have HO6 Condo Coverage with their own insurance carrier, this is a point that Jamie stressed several times.
The letter Jamie gave to the Board is attached.
The meeting was adjourned. There will be no meeting in December. The next meeting will be The Annual Meeting in January, 2010. A letter will be sent all homeowners with the date, time and meeting location.
Leaf removal and gutter cleaning has been completed. Any additional need for these services will be looked at when made aware for the need.
Parking continues to be a problem and Jim Curley Properties will be sending out a letter to all homeowners and renters addressing this problem. The Board has received so many complaints that something has to be done. Fran Oroson made the following motion, Gary Petersen seconded the motion it was passed unanimously: Twelve spaces throughout the community will be designated as “Reserved” parking. These spaces will be rented spaces at a cost of $50 per month with a year’s lease for the designated space. Each rented space will have a Reserved sign with the unit number printed on it; anyone other than the person renting the space parking in the designed space will be towed. Rented spaces will be assigned on a first come first serve basis. Any one unit can only rent one space.
The Board also decided that cars parked in the Visitor Only Spaces illegally will be towed. The CCRs state that homeowners with a one car garage have two parking spaces, one in the garage and one on the pad. Homeowners with a two car garage have four parking spaces, two in the garage and two on the pad.
Delinquencies continue to be an issue, and since the economy continues to be tight the Board decided it might help if giving homeowners some extra time to pay their monthly association fees and not charging a monthly late fee would help. Gary Petersen made the motion, Gary Gentry seconded the motion and it was unanimously passed: Effective January 1, 2010, the $25 per month delinquency fee will be done away with. Instead Administration Fees will be levied on a quarterly basis as follows: Association Fees three month in arrears will have an Administration Fee of $75 levied against them; six months in arrears will have an Administration Fee of $150 levied against them. If the Association Fees are paid in full prior to the Administration Fee being levied, no extra fee will be allocated.
A replacement tree at Unit 100 will be planted at the appropriate time. The landscapers will be notified.
Jim Curley Properties will be sending a letter to all homeowners and renters regarding the above parking situation as well as addressing the garbage cans being left in front of the units all week. According to the CCRs garbage cans are not to be seen from the street, this is an unsightly representation to our community. There will be a daily fine assessed against offenders. It was decided by the Board that all the letters and warnings issued to offenders is not working, so perhaps a $25 per day fine will get the message across.
Jamie Rothberg from Fridrick, Pinson & Rothberg Insurance Agency was present to discuss the insurance policy covering The Greens. This is a specialty condo coverage sold in 29 states. The Association Fees pay for this coverage. We have a three year policy with a rate guarantee, meaning our premiums will not go up for three years. Our policy has a $2,500 deductible. Homeowners who would like to have a copy of the Insurance Certificate can get one at no cost by going on line at: www.FPRinsurance.com. Any specific insurance questions should be sent to the Board at nashborogreens@yahoo.com, and they will be directed to Fridrick, Pinson & Rothberg Insurance Agency.
The policy we have covers the building as it was when first constructed. As an example, should a unit(s) be destroyed by fire, it would be rebuilt as it was when first constructed. If the unit floors were covered with carpeting, the insurance would cover the cost of replacing carpeting on the floor. However, if hardwood floors were installed to replace the original carpeting, the insurance coverage would only cover the cost of the carpeting. Any additions and/or up-grades made to the unit would not be covered. Should a covered event happen in our community and the unit(s) is rebuilt, and codes have changed since the original construction, the insurance company will rebuild the unit to meet the new codes requirements.
The coverage written by Fridrick, Pinson & Rothberg does not cover construction issues. When the original owners purchased their unit they were given a 10-year construction warranty. Since the contractor (Westminister) has gone out of business and left the State, the warranty policy we were given is null and void.
The master insurance policy does not cover repairs to HVAC systems, hot water tanks, plumbing, or any other normal maintenance issues, nor does the Homeowners Association. Therefore, it is important that individual homeowners have HO6 Condo Coverage with their own insurance carrier, this is a point that Jamie stressed several times.
The letter Jamie gave to the Board is attached.
The meeting was adjourned. There will be no meeting in December. The next meeting will be The Annual Meeting in January, 2010. A letter will be sent all homeowners with the date, time and meeting location.
