Missing Meeting Minutes for June, July, and August
Board Meeting
September 16, 2010
Present: Anthony Miller, Fran Oroson, Gary Petersen, Justin Sauer Jim Curley
Monthly financials were reviewed and accepted. There were two expenses paid during the month that were not ordinary expenses:1) house repairs due to water damage in unit 207, and 2) repairing the garage front in unit 138. Unit 136 needs the same type of repair done and is scheduled to begin in a week or so. A reimbursement check was sent to Unit 207 for repairs the Board agreed to pay for. Unit 207 also requested his unit be power washed; however, this request was declined because all units will be power washed as soon as bids are received, and it is more cost effective to do all units are one time rather than one at a time. Gary Petersen wrote a letter to the owner of Unit207 outlining what the Board approved and disapproved and the reasons why.
Jim Curley Properties (JCP) was asked to get pricing for power washing, and gutter cleaning and replacing where needed.
Delinquencies are down and the largest delinquency has been paid by the court.
JCP advised that it is now possible to get insurance for sink holes. Since we have already experienced two rather large sink holes in our community the Board requested JCP check into the premium for this coverage.
It was suggested that an escrow account be set up for gutter replacements, and the Board agreed that this should be included in the 2011 Budget. JCP was instructed to have the 2011 Budget ready for review by the November Board Meeting. It was the view of the Board the gutters probably should be cleaned three times per year, rather than twice as is now being done.
Unit 183 requested permission to build a fence in the back of the unit. This fence will be like the ones already in other units and was approved.
Nine cars were towed between September 2 and September 11th. JCP and the Board experienced some unhappy residents and some praise from others. The owners of Unit 121 requested they be reimbursed for the cost of towing their son’s car. After discussion the Board voted against reimbursement. Several letters have been sent telling everyone cars would be towed if parked in the visitor’s only space that did not indicate they were visiting and to which unit they were visiting. Cars illegally parked in visitor only spaces will continue to be towed. There was discussion about having parking tags for residents and getting specific visitor stickers. The Board decided that residents who park in their garages and driveways really didn’t need tags. And residents who have guests need only put a visitor’s sign their guest’s car window, with the unit number where the guests are staying, the date, and how long they will be visiting. There still will be no parking on the street.
At the Nashboro Village Master Association meeting the possibility of having a 24 hour drive security service was discussed. It was suggested that if all the associations were to go together to pay for this service it might be more cost effective. Fran and Gary attended this meeting and received the quote for this service -- $10,388 per month. Even with dividing this amount among all of the associations it was the consensus that The Greens did not have the funds to participate in this service.
JCP was asked to send a letter to all Greens residents advising them there will be three Board positions open at the 2011 Annual Meeting. Anyone interested in becoming a Board Member should let JCP know.
Due to health issues Marissa Harpley resigned from the Board effectively immediately. Bob Wolfgang was asked to come back onto the Board and has agreed to do so.
The next Board Meeting will be October 21, 2010, 6:00 PM. Location to be determined, as the club house at Deer Field is booked for another group.
Respectfully submitted,
Anthony Miller
