Present: Darlene Collins, Fran Oroson, Gary Petersen, Joey Supak, Amy Watson,
Jim Curley
Date: September 18, 2008
Location: Deerfield Clubhouse @ 6:30 pm
Gary Petersen called the meeting to order. The July Minutes were approved, no meeting was held in August. They were sent to the Board Members and to Jim Grinstead for posting on the website: www.nashborogreens.com.
As of August 31, 2008 our balance sheet was:
Current Assets
Cash-operating $17,745.40
Cash in reserves 21,302.49
Insurance claims 2,498.37
Assessments received 8,192.67
Total Assets $49,738.93
Long-term Liabilities
Escrow streets $ 5,000.00
Escrow roofs 30,000.00
Total Long-term Liabilities $35,000.00
Capital
Beginning Balance Equity (2,200.16)
Retained Earnings-close 14,309.86
New Income 2,629.23
Total Capital $14,738.93
The Association has eight unit owners who are delinquent on their Association Fees totaling $8,632.92, of this total $7,245.10 is in foreclosure.
A special meeting was held by the homeowners on August 19, 2008 for the purpose of removing Gary Petersen, Fran Oroson and Darlene Collins from the Board. A majority of the Association’s members did not reach the number needed to remove these Board Members. Amy Watson will be writing the minutes for this meeting and they will be posted on the website when available.
Jim Curley will provide at least three written estimates at the October Board Meeting from lawn care companies. Darlene requested that the bids be broken down to reflect mowing, mulching, trimming, etc.
Joey Supak said he would like to have quicker responses from e-mails sent to Jim Curley Properties (JCP). Typically JCP waits until they have a maintenance crew committed to a date and time before responding, he will now respond to let the Association Member know that he has received the request and will let them know as soon as maintenance can get to them. Amy Watson suggest that a “standardized” form be developed and put on the e-mail site so when maintenance requests come in the form can be completed and sent to JCP. Amy will be talking with Jim Grinstead to develop this form and operation.
Gary Petersen asked JCP when the 2009 Budget would be ready for the Board to review. He wants the Board Members to take an extra careful review of the Budget to see if we can prevent having to raise the Association Fees in 2009. JCP said he was working on the Budget and will be presenting it to the Board no later than the November meeting.
JCP is getting bids on having an audit done on the Association’s financials; this is something that was brought up at the Special Meeting. The Board unanimously voted to have an outside firm do the audit.
There has been erosion occurring behind unit 100 causing soil to go into the patio. It was suggested by the Board that a retainer be installed across the back of the patio to prevent soil from covering the patio, this is a procedure that has been used in the past. JCP will also check to see what the cost would be to build a retainer wall, which would have to be extended behind the units in that building.
The bamboo fence what was installed behind one of the units on the cal-de-sac has been removed. The unit owner said he installed it for safety reasons; his patio is higher than the yard causing a safety issue. This unit and the units next to him will be checked and if soil needs to be brought in to correct this problem, it will be done.
A number of Homeowners with pets are still not cleaning up after their pets. Letters have been sent, pet owners have been approached. Some pet owners are just inconsiderate and any suggestions on how to handle this problem will be greatly appreciated.
JCP, Gary Peterson and Weatherly will begin a walk through of the community to see how many trees and shrubs need to be replaced. Replacing these trees and shrubs will be a waste of money if the homeowners don’t water them. The Board has waited until the end of summer to replant because that is our rainy season. But the homeowners are still going to have to do their part in making sure the trees and shrubs get a healthy beginning.
It was decided that the Annual Picnic should be rescheduled to October 25th and be called Nash-Fest. Fran will be writing to local merchants to see if we can get door prizes and contributions like we did last year.
The next Board Meeting will be October 16, 2008 at the Deerfield Clubhouse unless otherwise notified. Joey Supak is the contract person on the Board to schedule the place for the meeting.
The meeting was adjourned.
Respectfully submitted,
Fran Oroson
Secretary
